Member Login
T +27 (0) 11 626 1040 / 80

Privacy Policy

Privacy Policy for South African Geomatics Council (SAGC)

Last Updated: 02 May 2025

The South African Geomatics Council (SAGC), accessible at https://sagc.org.za/, is committed to protecting the privacy and personal information of our website visitors, members, and stakeholders. This Privacy Policy outlines how we collect, use, store, and protect your personal information in compliance with the Protection of Personal Information Act 4 of 2013 (POPIA) and other applicable laws.

By using our website or providing us with your personal information, you consent to the practices described in this Privacy Policy. If you do not agree with this policy, please do not use our website or share your personal information with us.

  1. Who We Are

The South African Geom йatics Council (SAGC) is the statutory body responsible for regulating the geomatics profession in South Africa. Our contact details are as follows:

  • Address: Unit 3, Building 2

Bruma Boulevard Office Park
20 Zulberg Close
Bruma
Johannesburg

Email: admin@sagc.org.za
Phone: 0116261040

For any questions or concerns about this Privacy Policy or our data practices, please contact our Information Officer at admin@sagc.org.za.

  1. Information We Collect

We may collect and process the following types of information:

2.1 Personal Information

This includes information that can identify you, such as:

  • Name and surname
  • Contact details (e.g., email address, phone number, postal or physical address)
  • Professional registration details (e.g., registration number, qualifications)
  • Payment information (e.g., bank details for membership fees or services)
  • Identification numbers (e.g., ID number, tax number, where required by law)

2.2 Non-Personal Information

This includes information that does not identify you, such as:

  • Browser type and version
  • IP address
  • Pages visited on our website
  • Time and date of your visit
  • Device type and operating system

2.3 Information You Provide Voluntarily

You may provide personal information when you:

  • Register as a member or apply for professional registration
  • Complete forms on our website (e.g., contact forms, event registration)
  • Subscribe to our newsletters or updates
  • Contact us via email, phone, or other communication channels
  • Participate in surveys, events, or training programs

2.4 Information from Third Parties

We may receive personal information from third parties, such as:

  • Educational institutions verifying qualifications
  • Employers or professional bodies providing registration-related information
  • Payment processors handling membership or event fees
  1. How We Collect Information

We collect information through:

  • Direct Interactions: When you submit forms, register, or communicate with us.
  • Automated Technologies: Through cookies, server logs, and similar technologies on our website. Cookies are small data files stored on your device to enhance your browsing experience. You can manage cookie preferences through your browser settings.
  • Third Parties: From authorized institutions or service providers acting on our behalf.
  1. How We Use Your Information

We use your personal information for the following purposes:

  • To process and manage professional registrations and memberships
  • To provide services, such as training, events, or certification
  • To communicate with you about SAGC activities, updates, or regulatory matters
  • To process payments for membership fees, events, or other services
  • To comply with legal and regulatory obligations (e.g., maintaining a register of professionals)
  • To improve our website and services through analytics and user feedback
  • To send newsletters or promotional materials (with your consent, where required)
  • To respond to inquiries, complaints, or requests

We will only process your personal information where we have a lawful basis, such as:

  • Your consent
  • To fulfill a contract with you (e.g., membership agreement)
  • To comply with a legal obligation
  • To pursue our legitimate interests (e.g., improving our services), provided your rights are not overridden
  1. Sharing Your Information

We may share your personal information with:

  • Service Providers: Third parties who assist with website hosting, payment processing, email communication, or event management. These providers are contractually obligated to protect your data.
  • Regulatory Bodies: Government or professional bodies, where required by law or for regulatory purposes.
  • Legal Authorities: If required to comply with a court order, law enforcement request, or other legal obligation.
  • Professional Partners: With your consent, we may share information with partner organizations for events or training programs.

We do not sell or rent your personal information to third parties for marketing purposes.

  1. Data Storage and Security
  • Storage: Your personal information is stored securely on servers located in [Insert Location, e.g., South Africa or specify if cloud-based]. We retain your data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.
  • Security Measures: We implement reasonable technical and organizational measures to protect your data, including encryption, access controls, and regular security audits. However, no system is completely secure, and we cannot guarantee absolute security.
  1. Your Rights Under POPIA

Under POPIA, you have the following rights regarding your personal information:

  • Access: Request access to the personal information we hold about you.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information, subject to legal retention obligations.
  • Objection: Object to the processing of your information for certain purposes (e.g., direct marketing).
  • Restriction: Request restriction of processing in certain circumstances.
  • Data Portability: Request a copy of your data in a structured, commonly used format.
  • Withdraw Consent: Withdraw your consent at any time, where processing is based on consent.

To exercise these rights, contact our Information Officer at [Insert Contact Details]. We will respond to your request within a reasonable period, as required by law.

  1. International Data Transfers

If your personal information is transferred outside South Africa (e.g., to cloud service providers), we ensure that the recipient complies with POPIA or equivalent data protection standards through contractual agreements or other safeguards.

  1. Cookies and Tracking

Our website uses cookies to enhance user experience and analyze website performance. You can control cookie settings through your browser. Disabling cookies may limit certain website functionalities. For more details, see our [Cookie Policy, if applicable, or insert brief cookie explanation here].

  1. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review their privacy policies before sharing personal information.

  1. Children’s Privacy

Our website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided personal information, we will take steps to delete it.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the “Last Updated” date. We encourage you to review this page periodically.

  1. Complaints

If you believe we have not handled your personal information appropriately, you may lodge a complaint with our Information Officer at [Insert Contact Details]. You also have the right to file a complaint with the Information Regulator:

  • Website: https://www.inforegulator.org.za/
  • Email: enquiries@inforegulator.org.za
  • Address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
  1. Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

  • Information Officer: Lionel Adams
  • Email: accounts@sagc.org.za
  • Phone: 011 626 1040
  • Address: Unit 3, Building 2

Bruma Boulevard Office Park
20 Zulberg Close
Bruma
Johannesburg

 

End.